Facilities maintenance: Be responsible, along with the office manager, for keeping the office and kitchen area in tidy condition. 

Office supplies: Order and stock office supplies, snacks, and refreshments, process deliveries, incoming and outgoing mail, and packages.

Email scanning: Scan the common email inbox for important inbound emails and notify relevant persons within the company.

Welcoming visitors: Be the first point of contact when visitors arrive at the office, provide them with refreshments, and show them to their respective meeting rooms.

General administration tasks: Draft letters, e-mails, respond to the telephone calls coming into the office, schedule appointments, and support the team in various tasks

Documentation management: Scan and archive documentation such as letters, invoices, and receipts, and process expense reimbursements

Event logistics and visitors: Make arrangements for office events - supplies, orders for food & beverage, external reservations, and organize transport for visitors.

Travel arrangements: Organize travel and other reservations for business travels and event participants.

Be able to take over some of the tasks of the office manager in case of absence/holidays and vice versa.

Experience in people-oriented positions, e.g., receptionist, administrator, or assistant.

Able to work confidently in English, with clear communication skills in both speaking and writing.

Comfortable speaking Dutch for daily conversations, including answering phone calls and welcoming visitors, suppliers, and service providers.

Basic computer skills, and familiar with MS Office (Word, Excel, PowerPoint).

Excellent organizational skills, with great attention to detail, a sense of creativity, and a people-oriented mindset,

Able to switch quickly and without problems between your different activities,

Good problem-solving skills with the ability to work independently as well as in close collaboration with the team,

Great communication and customer service skills: you know how to deal with both internal and external stakeholders with professionalism and kindness.

A dynamic working environment around a fearless culture

Ambitious teams with the freedom to innovate

An advantageous holiday scheme

An inclusive company culture that embraces communication, diversity, and support around holistic and personal development

Free snacks, fruits, refreshments, and ice cream in the office